Archive Solution for SAP®
Dealing with the vast amounts of documents and data generated by SAP® systems can be overwhelming, particularly when considering compliance and storage costs. Our Archive Solution for SAP® is here to alleviate these pressures by offering an innovative approach to managing SAP® documents and data.
Prime Force’s Archive Solution for SAP® and Nuxeo
Designed for optimal efficiency and legal compliance, aqilink / Prime Force’s Archive Solution for SAP® seamlessly integrates with both SAP S4/HANA® and SAP®R/3® ECC6 platforms using Enterprise Content Management platform such as Nuxeo. Embrace cloud-native benefits and a low-code implementation process that simplifies setup and integration, accommodating standard SAP® archiving scenarios and tools.
This straightforward approach ensures a swift and efficient setup, allowing your business to quickly realize the benefits of SAP® document and data management with minimal disruption.
Aqilink / Prime Force’s Archive Solution for SAP® streamlines the storage, retention, and access of documents, ensuring your business remains compliant, agile, and cost-effective. This comprehensive solution is your gateway to a more organized, accessible, and secure system that integrates seamlessly with your existing SAP® infrastructure.
Let's talk about aqilink / Prime Force’s Archive Solution for SAP®
This is a product that integrates SAP® with ECM and online storage systems, such as S3. The product is a container that you install in your environment. We support SAP® standards like SAP® HTYP Content Server Protocol, SAP Archie Link, SAP® Data Archiving, SAP® DMS or SAP® Attachment Services. The product is certified by SAP®.
More information: https://aqipro.com
A modern bridge: aqilink / Prime Force’s Archive Solution for SAP® and Nuxeo
Aqilink, developed by German company Aqipro, experts in SAP® integration, provides a certified and fully standard approach to integrating SAP® with external ECM systems. Prime Force leverages aqilink in modernization projects to ensure full alignment with SAP® Clean Core principles. Aqilink operates solely through standard SAP interfaces -no custom code or add-ons are installed inside SAP. This preserves the Clean Core concept while maintaining all standard SAP® capabilities, including ArchiveLink, SAP® DMS, and SAP® Attachments. Aqilink supports bi-directional metadata exchange between SAP® and external repositories, allowing structured processes to continue without disruption.
Nuxeo, on the other hand, represents a new generation of ECM. It is a modern, cloud-native platform built on technologies like MongoDB, Kafka, and Elasticsearch/OpenSearch. Unlike legacy systems, Nuxeo carries no technical debt and offers high scalability, modularity, and performance. Its pluggable architecture allows organizations to extend functionality beyond standard use cases while maintaining clean integration.
While Nuxeo is cloud-native by design, it also excels in on-premises and hybrid deployments. This flexibility is essential for industries such as insurance, banking, or the public sector, where strict compliance or data sovereignty regulations apply. Nuxeo enables modernization without forcing a full cloud transition—delivering cloud-grade capabilities wherever the data resides.
Beyond storage, modern ECM platforms like Nuxeo enable AI-driven insights. Machine learning models can analyze stored content, classify unstructured data, extract metadata, or identify sensitive information automatically. By combining a SAP® clean core with an AI-ready ECM platform, organizations transform their archives into living data ecosystems that drive innovation and automation.
Unify Your Document Management Experience
Integrating an Archive Solution like Nuxeo with systems like SAP S/4HANA® or SAP® R/3® ECC6 eliminates the hassle of switching between applications for documents. This creates a central location for all documents, streamlining workflows, improving data access, and overall making document management a breeze.
Securely Store and Easily Retrieve All Your SAP® Documents and Data
Your business can ensure secure and centralized storage of all their crucial SAP® documents and data, like invoices, purchase orders, and delivery notes, with aqilink / Prime Force’s Archive Solution for SAP®. This eliminates the need for scattered storage and simplifies document retrieval, saving time and effort. Additionally, Nuxeo's secure archiving ensures regulatory compliance and peace of mind for businesses.
Streamlined Data Archiving for Optimal Storage and Retrieval
By utilizing SAP® data archiving (ADK/ILM) and Nuxeo, businesses gain a powerful solution for managing vast amounts of archived SAP® data. Nuxeo offers secure, long-term storage that frees up space in your main SAP® system, improving performance and saving cost.
Integrated SAP® Experience
Our Archive Solution supports various SAP® integration scenarios like SAP® Archive Link, GOS attachment service, SAP® DMS, and SAP® Knowledge Provider for a seamless experience. Access and manage your archived documents directly within familiar SAP® interfaces like SAP® GUI, SAP Fiori®, and Web GUI. Eliminate the need to switch between applications, saving time and frustration, while keeping users productive within their preferred SAP® environment.
Seamless Data Flow Between SAP® And Nuxeo
Customers can eliminate data inconsistencies and streamline information flow with effective bidirectional communication between SAP® and the archive. This Archive Solution ensures seamless two-way exchange, meaning any updates made in SAP® are automatically reflected in Nuxeo, and vice versa. This reduces manual effort, minimizes errors, and guarantees data consistency across both systems for better decision-making.
Metadata Synchronization
Stop wasting time manually tagging documents. Aqilink / Prime Force’s Archive Solution for SAP® with metadata synchronization automatically copies key information from SAP® directly to Nuxeo. This enriches your archived documents with context, making them easier to find and understand. With complete and accurate metadata, you can retrieve relevant documents faster, improve search accuracy, and ensure the integrity of your archived information for better regulatory compliance and informed decision-making.
Real-life example: Migration of 5 million documents per hour
A practical illustration of this approach comes from a German health insurer that migrated over 1.1 billion records from its legacy ECM to Nuxeo with the use of aqilink / Prime Force’s Archive Solution for SAP®. The net migration time for 99.99% of the data was just 42 days, with peak import speeds of up to 5 million documents per hour. Access times to archived documents were halved compared to the old system, and since the go-live in October 2024, the platform has maintained zero downtime. Upgrades are carried out through rolling restarts or blue-green deployments, ensuring uninterrupted access for end-users. Achieving zero downtime while moving 5 million documents per hour is an incredible feat, but it’s not the end goal. This whole process is much more than a successful migration.
Meet our experts
Watch the video where our experts discuss archiving and the aqilink solution:
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Michal Malczewski: https://www.linkedin.com/in/ecm-outsourcing/
Volker Blaesig: https://www.linkedin.com/in/blaesig/
Holger Strack: https://www.linkedin.com/in/holger-strack-69490b15/
Who Can Benefit from This Solution
This solution is designed for:
- Businesses seeking a SAP® certified Integration for Hyland / Nuxeo.
- Organizations currently employing one or multiple Document Management Systems (DMS) or Enterprise Content Management Systems (ECM) like Documentum, FileNet, IBM, OpenText.
- Entities grappling with elevated maintenance fees for existing ECM/DMS platforms or confronting an End of Life (EOL) scenario.
- Enterprises aiming to streamline operations, diminish complexity and curtail internal expenses.
- Businesses running legacy ECM/DMS systems with restricted new features, obsolete product stacks, or outdated user interfaces.
- Corporations seeking a cloud-native, low-code, and open-source Content Services Platform (CSP) proficient in handling substantial volumes.
- Companies in search of an experienced Hyland / Nuxeo partner to elevate their content management capabilities.
Requirements We Cover
Is the integration certified by SAP®?
The integration has been tested and is officially certified by SAP to be compatible with SAP S/4HANA®.
Which SAP® archiving scenarios are supported?
The solution supports various Document and Data Archiving scenarios using SAP® ArchiveLink, GOS attachment service, SAP® DMS, SAP® Knowledge Provider, e.g. Incoming and outgoing invoice documents, contracts, delivery notes, purchase orders, print lists and ADK data archiving files.
Is it possible to search for documents outside of SAP® and display them?
Yes, Nuxeo standard functionality can be used for searching and displaying of archived SAP® documents.
Can I use metadata for searching in Nuxeo?
The solution allows to automatically replicate metadata from SAP® to Nuxeo and vice versa. This metadata can then be used for searching.
Which storage is supported by the solution?
The solution integrates with multiple storage provider services like S3, Azure, and Centera.
Transform Your Business Today – Request Expert Consultation
Ready to explore practical solutions with us? Let’s connect! Let's delve into archiving!
Bartosz Rybak
bartosz.rybak@prime-force.com
Michal Malczewski
michal.malczewski@prime-force.com